1. Introduction
Welcome to the BeefortINT Management System (referred to as the "System", "Portal", or "Platform"), operated by Beefort International. We are committed to safeguarding the privacy and security of the personal data of our administrators, teachers, staff, students, and parents.
This Privacy Policy explains how we collect, use, store, and share information when you use our web application to manage academic records, attendance logs, evaluation milestones, and administrative tasks. By accessing the Platform, you acknowledge that you have read and understood this policy.
2. Information We Collect
To provide comprehensive school management services, we process information belonging to different categories of users:
For Students & Parents
- Personal Profile Data: Full name, admission number, program enrollment, active classes, date of birth, and photo.
- Academic Records: Course progress, learning milestones achieved, grades, and teacher evaluation comments.
- Attendance Logs: Daily punch status (Present, Absent, Late, or On Leave).
- Guardian Information: Parent/guardian name, relationship, and contact mobile numbers for SMS notifications.
For Teachers & Staff
- Employment Info: Full name, staff code, allocated programs, assigned classes, and email address.
- Attendance Records: Work punches (Check-in/Check-out times, late minutes, leaves requests).
- System Logs: Records of academic changes, timetable updates, and milestone markings.
For System Administrators
- Account Credentials: Username, password hash, email address, system roles, and logs of administrative actions.
3. How We Use Information
BeefortINT collects and processes information solely for institutional and educational operations, including:
- ✓Generating and delivering automated student attendance notifications via SMS.
- ✓Managing academic curricula, classroom timetables, and lesson plans.
- ✓Calculating teacher performance metrics, lateness, and working days.
- ✓Tracking educational milestone completions and progress reports.
- ✓Managing institutional finances, invoicing, billing, and receipts.
- ✓Securing administrative portal authorization and keeping system access logs.
4. Sharing & Disclosure
We respect user privacy. We do not sell, rent, or trade your personal information to third parties. Data is only shared in the following limited circumstances:
Within the School Environment
Students' academic status, attendance, and progress details are visible to their designated teachers, guardians, and system managers to facilitate educational administration.
Third-Party Service Providers
We utilize trusted service partners to execute essential workflows (e.g., Twilio or other SMS Gateway providers to send attendance updates). These processors only access information required to perform their tasks and are bound by confidentiality agreements.
Legal Requirements
We may disclose information if required to comply with a judicial subpoena, regulation, or enforce institutional policies.
5. Data Security & Storage
We employ industry-standard security protocols to protect your personal data from unauthorized access, alteration, disclosure, or destruction:
Secure Hosting
Our databases and servers are hosted within secure cloud facilities with continuous firewall protection and access logging.
Password Hashing
All user login passwords are encrypted at rest using industry-grade cryptography (BCrypt hashes), making them unreadable even to administrators.
6. Data Retention
We retain personal data, student records, and logs only for the duration required to satisfy academic management needs under our service contract with Beefort International educational branches.
Inactive user accounts, historical attendance logs, and past classroom records may be archived or securely deleted after a preset duration in alignment with school administrative policies.
7. Your Rights & Choices
As a user, teacher, or parent, you have specific rights regarding your personal records:
- Access: You can view your current profiles, active enrollments, and academic logs directly via the system.
- Rectification: If any student details, parent numbers, or grading results are incorrect, you can request modifications through the school administrative desk.
- Opt-Out: Parents can request to stop receiving automated SMS attendance notifications. However, this may mean you are no longer immediately informed of student absences.
8. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled on the Platform, please contact our administrative team:
Email Support
System Administration